The time required to process various applications depends upon the type of service sought, nationality and place of stay of the applicant;
The indicative processing times for various services, in terms of number of working days, are given below. It should be noted that the processing times shown are indicative, not binding. Sometimes, due to unavoidable/unforeseen circumstances, it may not be possible to provide the services within the indicated timeframe;
Processing time is reckoned from the date on which all prescribed documents and the prescribed fee are received in the Consulate provided these are received in the forenoon. If the documents and fee are received in the afternoon, the processing time is reckoned from the forenoon of the next working day.
In respect of services for which indicative processing time is more than 30 working days, the Consulate would inform the applicant in case the processing finishes before due date.
Applicants should avoid calling the Consulate to check the status of their applications before the due date.
In addition to fees indicated in the table an additional amount of JPY 250/- per service as Consulate Service Charges will be levied
Consular Service Fees
S.No.
Service
Fees (JPY)
Documents Required
Indicative Processing Time(Days)
1
Attestations of such documents as no-objection certificate for obtaining minor's passport in India, birth certificate based on passport
1400
1. Application to the Consular Officer on a plain sheet of paper explaining the purpose for which the service is required
2. Original passport (to be shown at the counter)
3. Copy of the passport
4. Alien registration card (to be shown at the counter)
5. Copy of the alien registration card
6. Affidavit
7. Birth Certificate of minor (original + photocopy)
8. In case of No Objection Certificate for obtaining minor's passport in India, if the name of the spouse is not yet included in either of the parents' passport, copy of marriage certificate needs to be submitted.
One working day
2
Execution of such documents as Power of Attorney
2800
1. Application to the Consular Officer on a plain sheet of paper explaining the purpose for which the service is required.
2. Original passport (to be shown at the counter)
3. Copy of the passport
4. Alien registration card (to be shown at the counter)
5. Copy of the alien registration card
6. Executants are required to sign before the Consular Officer at the Consulate.
7. On passport size photograph of the executants(s) needs to be pasted on the PoA.
One working day
3
Certificate attestation including of bachelorhood certificate, educational certificates, personal documents, driving license (Most of these documents need to be pre-attested by CPV Division of Ministry of External Affairs, New Delhi)
2800
1. Application to the Consular Officer on a plain sheet of paper explaining the purpose for which the service is required.
2. Original passport (to be shown at the counter).
3. Copy of the passport.
4. Alien registration card (to be shown at the counter).
5. Copy of the alien registration card
One working day
4
Attestations costing 7000 yen (mainly commercial documents)
7000
1. Application to the Consular Officer on a plain sheet of paper explaining the purpose for which the service is required.
2. Original passport (to be shown at the counter).
3. Copy of the passport.
4. Alien registration card (to be shown at the counter).
5. Copy of the alien registration card
One working day
5
Birth Certificate based on original document issued by Japanese authorities
2800
1.A request letter from the parents addressed to the Consular Officer.
2.Birth certificate issued by the hospital / ward office in Japan.
3.Certificate of alien registration issued by the local government.
4.Parents' original passports along with one copy of each.
5. Four (4) photographs
15
6
Marriage registration
7200
The couple (at least one of them needs to be Indian) needs to make joint request for registration of their marriage at the Consulate filling up the forms (MR) and submitting passports along with one copy and 2 photographs of each . (For Requirements for Registration of Marriage Click here) Juminhyo (residence certificate) in the list of requirements
30
7
General Power of Attorney/Power of Attorney
2800
1.Application to the Consular Officer on a plain sheet of paper explaining the purpose for which the service is required.
2.Original passport (to be shown at the counter).
3. Copy of the passport.
4.Alien registration card (to be shown at the counter).
5.Copy of the alien registration card
Same day
Passport Related Fees
PASSPORT SERVICES AND DOCUMENTS REQUIRED
Fees (JPY)
Indicative Processing Time
8.
9.
NEW PASSPORT - Ordinary (36 pages)
NEW PASSPORT - Jumbo (60 pages)
10500 (Ordinary)
14000(Jumbo)
4 to 6 weeks
- Completely filled in and signed Application Form and Personal Particulars Form
- Current passport and a copy thereof.
- Original Alien Registration Card or Residence Card(to be shown at the counter) and a copy thereof
- Five (5) recent passport-size photographs (5cm x 5 cm) {Please see Photo Specifications}
-Request letter
**If there is change in address, please bring any Identification card (Aadhar card,etc.) issued by the government of India or any proof of billing issued by any company owned by the government of India showing the latest address or please see link for the list of documents accepted as proof of address
**If there is change of name after marriage ;
- Affidavit for change of name after marriage
-Joint photograph
-Request letter for the change of name
-Original Marriage Certificate and a copy thereof.
-Copy of passport of the spouse.
**If there is change of name due to other reasons;
-Advertisement of the change of name in any leading newspaper at the permanent address in India and at the present address in Japan (original copy of the newspaper should be shown at the counter)
**For deletion of name of spouse from the passport
-Original and copy of Divorce Decree certified by the Ministry of External Affairs, India if the marriage was solemnized in India or;
-Original and copy of Divorce Decree translated in English and certified by the Ministry of Foreign Affairs, Japan if the marriage was solemnized in Japan.
**For inclusion of Spouse's name on passport
-Original Marriage Certificate certified by the Ministry of External Affairs, India if the marriage is solemnized in India and a copy thereof or;
-Original Marriage Certificate translated in English and certified by the Ministry of Foreign Affairs, Japan if the marriage is solemnized in Japan and a copy thereof.
10.
NEW PASSPORT - FOR MINOR
- Completed application form and Personal Particulars Form with thumb impression (as prescribed in the passport form) or signature of the child
-Child's current passport and a copy thereof.
- Child's Alien Registration card or Residence card and copy thereof.
- Five (5) recent passport-size photographs (5cm x 5cm)
- Original and copies of parents passports and Residence cards
-Consent letter signed by both parents (Annexure - D)
-Marriage proof if spouse's name is not mentioned in either parents' passport.
7000
4 to 6 weeks
11.
PASSPORT FOR NEWBORN CHILDREN AND REGISTRATION OF BIRTH
- Completed application form with thumb impression (as prescribed in the passport form) of the child.
- Child's Residence Card and a copy thereof. If Resident card is not yet ready, please submit a copy of the receipt of application from the Immigration office.
- Six (6) passport-size photographs (5cm x 5 cm)
- Originals and copies of parents passports and Resident cards
-Consent letter signed by both parents (Annexure - H)
-Copy of the Birth Certificate from the hospital
7000
2800
(for Registration of Birth)
4 to 6 weeks
12.
CERTIFICATE BASED ON PASSPORT
-Duly filled in and signed Miscellaneous Services Form
- Original passport (to be shown at the counter) and a copy thereof.
- Alien Registration card or Residence Card(to be shown at the counter) and a copy thereof.
-One passport size photograph (5cm x 5cm)
-Application to the Consular Officer on a plain sheet of paper explaining the purpose for which the service is required.
3500
one working day
13.
POLICE CLEARANCE CERTIFICATE
- Application on a plain sheet of paper stating the purpose for the request.
- Duly filled in and signed Miscellaneous Services Form and Police Clearance Certificate (PCC) Application Form(please see link)
- 2 photographs (5cm x 5 cm)
- Original passport and a copy thereof.
- Alien Registration card or Residence Card and a copy thereof.
-Certificate of Employment
3500
30 days or more if re-verification by police is necessary
14.
REPLACEMENT OF LOST / DAMAGED PASSPORT
(a) Ordinary (36 pages)
(b) Jumbo (60 pages)
- Application on a plain sheet to consular officer explaining the circumstances under which the passport was lost / got damaged.
- Completely filled in and signed Application Form and Personal Particulars Form
- Police report.
- Photocopy (if available) of lost/damaged passport.
- 5 Photographs (5cm x 5 cm).
- Alien Registration card or Residence Card (to be shown at the counter) and a copy thereof .
21000 (Ordinary)
24500
(Jumbo)
4 to 6 weeks
15.
EMERGENCY CERTIFICATE
- Application form along with passport (even if expired) and a copy thereof.
- If original passport is not available, supporting evidence of Indian nationality like passport copy / driving license with a copy / alien registration card with a copy etc. should be submitted.
- Documents issued by the Immigration Authority, if any.
- 5 Photographs (5cm x 5 cm)
- Request letter explaining the circumstances warranting issuance of Emergency Certificate.
2100
15 days
16.
IDENTITY CERTIFICATE
- Application on a plain sheet of paper explaining reasons for applying.
- Identity Certificate (IC) (Original).
- Photocopy of the IC.
- 5 photographs (5cm x 5 cm)
- Completely filled in and signed Prescribed form
- Alien Registration card or Residence Card(to be shown at the counter) and a copy thereof.
- Request Letter from the HHDL's office.
7000
7 days
Notes :
1. Additional surcharge of JPY 250/- per service is to be paid
2. For change in name, change of address, inclusion of spouse's name, deletion of spouse name or any change of information on passport, the applicant has to submit fresh passport application along with the required supporting documents.
The above mentioned documents are general mandatory requirements. The applicants may be requested to submit some more documents after scrutiny of the application at the counter, on case to case basis.
